A board room meeting is a formal gathering of an organization’s leadership, with a focus on oversight, governance and taking decisions. These meetings are typically held on a regular basis, for instance monthly or quarterly, and may also be ad hoc to address urgent matters.

A well-structured agenda drives the flow of a boardroom meeting making sure that all crucial issues are addressed within the time allocated. It is essential to keep the minutes of meetings brief and clear so that any board members can read them later, or forward them to other stakeholders.

The most productive meetings conclude with the list of follow-up tasks and actions that the board can pursue between meetings. Boardable’s Minutes Maker allows you to quickly create and publish your board’s meeting notes for distribution. The Task Manager lets you assign specific tasks to board members. Make sure that all attendees are aware of their roles and responsibilities by distributing minutes promptly, and ideally within a week of your next meeting.

It is also essential to establish an environment that encourages collaboration and respectful communication. Encourage different viewpoints and use the tools for communication on the board portal to encourage active listening.

It’s also a https://boardroomprogram.com/boardmaps-board-management-software-review good idea to have regular informal meetings outside the boardroom in order to encourage camaraderie, and to allow for more natural conversation in formal meetings. This is especially beneficial in the event that your business has an international presence, where you can take the board to operational areas and observe how things go on the ground. This will help the board become more involved in the company and benefit the bottom line.